The [Task] item (Fig. 138) is used to create a new task activity when running a process in the system.
Parameters
Task parameters are specified in the card (Fig. 139) that opens when the item is added to a process. You can also open this card by double-clicking the corresponding process item.
Fig. 139 [Task] item parameter card
Most item parameters, like [Subject], [Owner] or [Account], correspond to the fields on the activity page. If any parameter field is filled in, then when a process creates a new task, the corresponding field in the task page is automatically filled in. If the parameter is not filled in, then the corresponding field on the page is blank and can be filled in manually.
[Caption] – Enter the caption of the process item that will be displayed in the diagram. By default, the “Perform Task” caption is used.
[Subject] – Shows the subject of the task. As a rule, the purpose of the task is indicated in this field. This is a required field.
[Start in] – Specify the time period after which the activity should start. The time period can be specified in minutes, hours, days, weeks and months starting from the moment when the task was started. [Start] – This field of the activity page is filled in according to this parameter. This is a required field.
[Duration] – Enter the activity duration using minutes, hours, days, weeks or months. This parameter is used to fill in the [Due] field of the activity page. This is a required field.
[Category] – Select the category of the new task, for example, “To do” or “Meeting”. This is a required field.
[Owner] – Specify the user responsible for performing the task. You can fill in this field using the parameter value window.
Note
You can select a specific record or define it based on information from other process items.
[Remind in] – Indicate the time period for a reminder before the activity starts. At that time the system will automatically create a notification for the specified employee.
[Show execution page automatically] – If the checkbox is selected, the activity execution page is displayed automatically as soon as the process initiates the activity. For example, if the checkbox is selected for the [Task] item, the task edit page opens instantly when running the activity. If the checkbox is cleared, the execution page will not open automatically. To open the execution page, you need to open the edit page of the activity created by the process. For example, if the checkbox is cleared for the [Task] activity, the corresponding page will open only when you switch to the activity created for the item.
Select the [Show in calendar] checkbox to make the activity appear in the [Calendar] tab of the [Activities] section.
Connected to
Use the relationship parameters to connect a task to other system entities. For example, the [Account] and [Contact] fields can be used to connect a task to a company and/or contact person. Such tasks will be displayed for the specified party on the [Activities] detail of the corresponding section. You can fill in these fields using the parameter value window.
Note
The list of item parameters is also displayed in the [Structure] area of the Process Designer and their values – in the [Properties] area.
See also
